UBC Centralized Accident / Incident Reporting System (CAIRS)

Instructions and Guidance

• If there has been a serious/life-threatening injury, major structural failure, major hazardous release, fire or explosion with the potential for serious/life-threatening injury, or otherwise required immediately reportable incident, you must contact Safety & Risk Services.
• The questions below will determine the questions that show up on the Incident/Accident form.
• You may need employment and salary information to complete the form, make sure you can obtain this information from your department's administrator.
• If you close the form you will lose what you entered.
• Your CAIRS Session will last approximately 60 minutes before timeout. It is recommended to conduct a preliminary investigation prior to commencing your report, and save your progress prior to expiration. You may return to your report via the CWL Login below or emailed link if submitted.
• Please do not login into CAIRS in a different browser tab or window while you are filling in the Incident/Accident form. It may cause an error upon submission of the form.
• Given the nature of information collected and stored in CAIRS, it is important that you have completed the Privacy & Information Security Fundamentals online training to better understand the measures needed to protect personal information and to comply with UBC privacy and security requirements.
• UBC collects information about you under the authority of sub-section 26(c) of the Freedom of Information and Protection of Privacy Act; this information is collected for the sole purpose to meet the requirements outlined in the Workers Compensation Act. Questions about the collection and use of this information can be directed to Safety & Risk Services.
• All information collected remains confidential and will only be disclosed on a ‘need to know’ basis or as otherwise authorized by law.
• Bullying & harassment is reported through UBC HR. For guidance on other sensitive person-to-person safety matters, visit Safety & Risk Services or email UBC.Cairs@ubc.ca prior to reporting.
• For guidance on personal health events or other incidents that may not be work-related, contact Safety & Risk Services or email UBC.Cairs@ubc.ca prior to reporting.

Resources To Assist With Your Investigations

• UBC Incident Site Investigation Guide (download) - Bring to the incident site for guidance on conducting and recording your incident investigation for CAIRS reporting.
• UBC Lifting Incidents- Background Information - Use this tool for lifting injuries, and attach it to your CAIRS report.
• Accident/Incident Investigation and Reporting Program
• Accidents in the Workplace

Attention: For questions on reporting possible work related exposures to COVID-19, please be sure the applicable Supervisor(s) is notified, followed by contacting the Claims Associate (aidan.gregory@ubc.ca) in Workplace Health Services (WHS) prior to submitting a report in CAIRS.

Person Injured / Affected Type:	Staff Faculty Paid Student (Student Worker) Practicum/Clinical Placement Student Other Student Visitor/Volunteer/Visiting Student Contractor
User Filling in Form (You):	Supervisor Person Injured/Affected (WorksafeBC 6A form) Witness/Person Reported To (Other Students, Visitors, Contractors only)
Employee Campus Affiliation:	Vancouver Okanagan Other UBC Location
Severity:	Incident Only (near-miss, minor injury, or property damage) Medical Treatment (visit doctor, no days off) Time Loss (days off work, excluding incident day)
Type of Claim:	No injury An injury An occupational disease A repetitive/gradual onset injury

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